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Take Control of Your Schedules Today!

Save time, cut costs, and improve communications with Snap Schedule 365 - our latest online employee scheduling solution.

No installation. No download. Work anywhere, anytime, on smartphones, tablets, laptop and desktop devices.

How to download Snap Schedule video tutorials

If you are unable to view Snap Schedule video tutorials online due to slow Internet connection, firewall, or access issues, you can download the videos to your computer and replay them at your convenience. Because these video files are quite large, it may take longer to download than streaming online. But once downloaded, you will be able to watch them at full speed as many times as you like.

Clicking on the appropriate download link will start the file download process. As you will be downloading a Windows-executable file, your Internet browser will display a security warning and ask you if you want to run the file or save it. You must select SAVE to save the file on your computer and DO NOT RUN or open the file. Once the file has been saved on your PC, you can double click on it to play the video. Note that you must have Windows Media Player or a media player capable of playing Window Media Video (WMV) file format installed on your computer to view the videos.

 

Click to Download Take a tour of Snap Schedule (8:48 minutes, 24MB)

As with any powerful software tool, Snap Schedule is a multi-faceted application. This video provides a quick tour and overview of the features using an example schedule of a fictitious Fire Department.
Click to Download Creating a new schedule using a wizard (7:01 minutes, 7MB)

If you schedule employees to meet fluctuating demands, have part-time employees that must be scheduled depending on their availability, or use skill-based scheduling, watch this video to see how the new schedule wizard can get you started in no time.
Click to Download Creating a new schedule from a pre-designed plan (3:57 minutes, 6MB)

Snap Schedule comes with a collection of pre-designed schedule plans that implement standard and popular shift schedules for virtually all industries. This video demonstrates just how easy it is to create a new schedule using one of the pre-designed plans.
Click to Download Scheduling using the Daily view (9:39 minutes, 26MB)

Using a perpetual calendar, Snap Schedule provides different views into the same schedule information. The Daily view shows all shift and time off assignments for each employee in a spreadsheet-like table. Learn how to schedule employees with a simple drag & drop, copy, move, and adjust shift assignments.
Click to Download Scheduling individual tasks within a shift (5:38 minutes, 17MB)

In addition to shift scheduling, Snap Schedule lets you schedule individual tasks within an employee's shift assignment. This video shows how the Task View presents task assignments in a graphical representation of the timing and duration of tasks the employee is scheduled to perform within a given shift.
Click to Download Using the Shift Coverage Planner (6:01 minutes, 11MB)

The main goal of employee scheduling is to match the number of available employees with the demand that exists in a given time period. This video shows how the Shift Coverage Planner within Snap Schedule lets you define how many people you need by position, skill, or shift assignment reason.
Click to Download Managing employee data (2:37 minutes, 5MB)

Snap Schedule provides powerful record keeping features to help you manage employee records including contact information, availability, positions, authorized work locations, and skills.
Click to Download Managing shift data (1:45 minutes, 3MB)

Shift is the term in Snap Schedule to define the divisions of work in a day. This video shows how you can create shifts to describe divisions of labor, responsibilities, or any other categories of work you would like to assign to your employees.
Click to Download Defining time off reasons (1:13 minutes, 3MB)

You can define time off resons to classify the scheduled time that occurs when an employee is not present at work during a normally scheduled work period. This video demonstrates how you can use time off reasons to plan for events such as vacation, training, and medical leave.
Click to Download Using shift assignment reasons (0:54 minutes, 3MB)

This video shows how shift assignment reasons are used to provide additional details and explanations when making a shift assignment.
Click to Download Saving a schedule (1:28 minutes, 4MB)

Snap Schedule keeps all employee, shift, and scheduling information in a single SQL Server database file. This video demonstrates the different options you have when saving a schedule file.

Snap Schedule 365 handles a lot, so you can have more time.

No installation. No download. Work anywhere, anytime, on smartphones, tablets, laptop and desktop devices.

How to export reports using different formats

Snap Schedule provides a number of different reports that feature varying aspects of your scheduling system. You may want to share that information with other members of your organization electronically. To meet this requirement, Snap Schedule provides the ability to export reports using a variety of formats as outlined below.

PDF Portable Document Format An extremely common read-only document format that is well-suited to reports. To view this format, the recipient will need the free Acrobat Reader that is available from Adobe Systems.
RTF Rich Text Format An editable word-processing format that is used primarily by Microsoft Word, but can also be opened by other major word processing applications.
XLS Excel Spreadsheet An editable spreadsheet format that is used primarily by Microsoft Excel.
GIF Graphics Interchange Format A reduced-size read-only graphic format that can be opened by most web browsers.
JPEG Joint Photographic Experts Group A universal read-only, compressed-size graphic format that can be read by all web browsers.
PNG Portable Network Graphics A read-only, compressed-size graphic format that can be opened by most major picture viewers including Microsoft Office Picture Manager, Microsoft Paint, and Windows Photo Gallery.
EMF Enhanced Meta File A native picture format for Microsoft Applications that is recommended format for inserting into Microsoft PowerPoint for presentations.
TIFF Tagged Image File Format A read-only graphic format that is used primarily by scanning applications and can be opened by most major picture viewers including Microsoft Office Picture Manager, Microsoft Paint, and Windows Photo Gallery.
BMP Bitmap Format A universal, uncompressed, read-only picture format that can be opened by all web browsers. Often the size of the resultant file is quite large rendering it difficult to use.

To export a report in one of the above formats:

From within the report screen itself, click on the Snap Schedule button in the top left corner and select the 'Export Report' menu item.

Export Report

This will open up a file save dialog that will allow you to choose where you would like the report saved, and in which format you would like the report to be (shown below). After you have specified the name and location of the file, and your desired output format, click the 'Save' button.

Save Report

Before the file is saved, depending on the format you selected, Snap Schedule may prompt you to specify which pages are to be saved and the image or accuracy quality of the file.

Picture Options Dialog

Using the method above, you can export any report within Snap Schedule to help dissminate information within your organization.

Snap Schedule 365 handles a lot, so you can have more time.

No installation. No download. Work anywhere, anytime, on smartphones, tablets, laptop and desktop devices.

How to send work schedules via a text message from Snap Schedule

If your employee has a cell phone with short message service (SMS), also known as text message, you can send work schedules from Snap Schedule directly to that phone. To send SMS text messages to a cell phone from Snap Schedule, you will use the same Email Schedule Wizard that you use to send out standard emails, however, you will send the email messages to the email address associated to the phone. Almost all phone carriers provide Email-to-SMS Gateways which convert an email mesage to SMS text message and deliver it to the addressee's phone. The phone's email address is usually in the form of number@MailToSMSGatewayAddress. For example, to have an email delivered as a text message to cell phone number "1234567890" on AT&T Wireless phone network, you will send the email to 1234567890@txt.att.net. For a list of phone carriers providing Email-to-SMS gateways click here.

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Snap Schedule 365 handles a lot, so you can have more time.

No installation. No download. Work anywhere, anytime, on smartphones, tablets, laptop and desktop devices.

Email Schedule Wizard Tutorial

Within Snap Schedule, after adding an email address to an employee, you can email out employee schedules using the 'Email Schedule Wizard'. This tutorial will walk you through each page of the wizard so that you will be able to send out emails to your employees.

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Snap Schedule 365 handles a lot, so you can have more time.

No installation. No download. Work anywhere, anytime, on smartphones, tablets, laptop and desktop devices.

4-3 Ten Hour Rotating Shift Schedule

The 4-3 Ten Hour Rotating Shift schedule uses 6 teams (crews) and 3 overlapping ten-hour shifts to provide 24/7 coverage. It consists of a 3-week cycle where each team works four consecutive 10-hour first shifts, followed by 3 days off duty, works four consecutive 10-hour third shifts, followed by 3 days off duty, works four consecutive 10-hour second shifts, followed by 3 days off duty. The overlapping shifts provide extra manpower during high activity periods. This plan requires 6 teams (a minimum of 6 employees) with 3 teams on duty and 3 teams off duty at any given day. Employees in all six teams are scheduled to work on the same day, one day a week. This day can be manipulated to fall on any day of the week to cover high activity day or in-service training. Personnel work 40 hours per week.

Read more »

Snap Schedule 365 handles a lot, so you can have more time.

No installation. No download. Work anywhere, anytime, on smartphones, tablets, laptop and desktop devices.

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