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Manage Employee Work Schedules with Snap Schedule

Easy, No-Conflict Scheduling - Save Time, Cut Costs, Track Time Off & Attendance

No installation. No download. Work anywhere, anytime, on smartphones, tablets, laptop and desktop devices.

About Pre-Designed Schedule Plans

There are literally thousands of shift schedules. Having worked with all kinds of schedules, we have found about a dozen or so shift schedules that are commonly used by the vast majority of businesses. So we have categorized and described each one in detail to give our community users a central place to find, evaluate, and discuss the various schedules. Unless your operation is one of a kind, chances are you will find a schedule that will fit your needs. If not, use the pre-designed schedule plans as your starting point and then modify to suit your needs.

To understand and compare various work schedule options, it is important to make a distinction between plans and schedules. A plan serves as a blue print to build day-to-day work schedules and defines the number of teams (or crews), shifts and shift lengths, days on-off , and rotation patterns required to provide the kind of coverage you want. A schedule shows the resulting assignments of employees to shifts or positions for each day in the scheduling period. These assignments are made by following the patterns and guidelines specified in the schedule plan and reflect last minute employee availability and work load fluctuation.

Before you look at any plans, it is helpful to understand how they are classified. Plans for businesses that operate around the clock (24-hour-per-day, 7-day-per-week) are grouped under continuous and all others are grouped under non-continuous.

The critical component in a plan is the number of teams (teams and crews are used interchangeably herein) needed to cover the work demand. For scheduling purposes, team members are assigned to work the same shift and rotation patterns (i.e. team members have the same days on, days off, and rotation pattern). The number of teams dictates the average number of hours worked by each employee. For example, there are 8,736 hours (364 days per year x 24 hours per day) to be worked in continuous 24/7 operations. If you use four teams then each team member must work an average of 2,184 hours per year (8,736 hours / 4 teams) or 42 hours (2,184 hours / 52 weeks) per week. Plans employing 4 teams are very popular in 24/7 operations because they closely approximate the 40-hour workweek and provide an optimal balance between work, health and safety, and social demands.

The next key component is the shift rotation. On fixed shifts (also called straight shifts), a team member always works the same shift (Day, Afternoon, or Night). While workers on day and afternoon shifts usually get adequate nocturnal sleep, night shift workers do not. Beside this obvious inequity, skill imbalance and communication problems are frequently associated with fixed shift operations. On rotating shifts, a team member rotates from one shift to another according to a specific arrangement. Since everyone will rotate through the same schedule of days, afternoons, nights, weekends, and off days, fairness and skill balance are built-in and interactions between day staff and shift workers are generally better.

Shift length is another key component. The right shift length depends on the type of work performed, work environment, and operating hours. For example, 24/7 operations, three 8-hr shifts or two 12-hour shifts are the most commonly used but you can use any combination of shift length on the same plan. For non-continuous operations, compressed work week schedules using 10 hour shifts or a combination of 8 and 9 hour shifts gives employees the option of finishing their usual number of working hours in fewer days per week, or fewer days per pay period.

Click here for a list of available plans.

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